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Jobs at Visit Philadelphia®

Open positions at Visit Philadelphia®

Below are the following positions open at Visit Philadelphia:
Hotel Program Coordinator, May 2015
Partnership Coordinator, May 2015

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Hotel Program Coordinator

Description:
The Hotel Initiatives Department directs, manages and coordinates the strategy to increase overnight stays. The Department also serves as the main liaison between the hotel community and VISIT PHILADELPHIA. A critical member of the Department, the Coordinator will provide support for the hotel program including seasonal hotel packages and provide departmental administrative support.

The primary areas of responsibility for this position are as follows:

Hotel Programing:

  • Coordinate hotel-specific events such as TripAdvisor training, social media seminars, etc.
  • Assist with creating and promoting best ways for hotels to partner with VISIT PHILADELPHIA
  • Assist with creating and soliciting hotel package participation (i.e., PMA Impressionists) and value-added ** Visit Philly Overnight packages (i.e., Auto Show tickets, PHLASH Tickets)
  • Track and update hotel unit pages on visitphilly.com to ensure they are current
  • Coordinate the distribution of hotel package gifts and/or supplies
  • Fact check hotel-related information for press material
  • Secure media rates for visiting journalist and special projects as needed
  • Secure complimentary hotel stays for promotions as needed
  • Create, monitor and share google alerts for area hotel news
  • Work with internal staff to promote hotel happenings
  • Facilitate familiarization tours for AAA reps
  • Answer visitor questions regarding general travel information, hotel reservations and stays (approximately 50 calls/emails per month)
  • Attend hospitality events (day and night) to network with people from the industry

Hotel Initiatives Committee (HIC):

  • Maintain member list
  • Coordinate HIC meetings
    • Find a venue and manage meeting logistics
    • Coordinate staff presentations
    • Write and distribute HIC meeting minutes

Administrative:

  • Maintain hotel stakeholder database
  • Report to staff any updates on major hotel projects, new hotel contact information, and hotel promotions
  • Process invoices and expense reports for Department
  • Assist in creating presentations
  • Coordinate meetings for Department
  • Provide assistance for Department as needed
  • Other duties as assigned

Qualifications

  • Proficient in Microsoft Office, Excel and PowerPoint
  • Excellent communication skills
  • Project management experience
  • Creative, organized and flexible
  • 1 – 2 years hotel experience a plus

Educational Requirements

  • B.A. or B.S.

If interested in this position, please send a cover letter, resume and salary requirements to jobs@visitphilly.com.

Description:
VISIT PHILADELPHIA has always been a highly collaborative organization, and we are most effective in accomplishing our goals for Philadelphia and the tourism industry when working with others. Through its innovative approach to partnerships, both within the hospitality industry and with the broader business community, VISIT PHILADELPHIA leverages its assets to generate needed revenue and resources to support the organization and its marketing efforts. A critical member of the partnership team, the Partnership Coordinator is responsible for project management, partnership execution and providing administrative support.

The primary areas of responsibility for this position are as follows:

  • Coordinate marketing partnerships to include, but not limited to:
    • Partnerships: Coordinate the execution of partnerships by fulfilling partner benefits to include creative, media plans, public relations and website support; setting meetings; creating materials
    • Sponsorships: Coordinate activations, benefits, contracts; analyze and evaluate ROI
  • Partner Opportunities: Work with all VISIT PHILADELPHIA departments to ensure the Partner Opportunities brochure is accurate at all times
  • Internal Partnership Database: Create and maintain an internal partnership database to manage workflow, track history and organize sales prospects
  • Industry Relations: Monitor partnerships throughout the tourism industry and the broader business community
  • VISIT PHILADELPHIA Relations: Assist in gathering information for internal reports, presentations and emails by working with all VISIT PHILADELPHIA departments
  • Administrative Tasks: Assist the Vice President of Strategic Initiatives on copying, mailing, filing, data entry etc. as required
  • External Presentations: Lead in creating partnership presentations

Qualifications

In order to perform the essential functions of this position, a candidate must possess good written and verbal skills and be self-motivated. Additional qualifications include:

  • 3-5 years’ experience
  • Demonstrated interest in marketing, sales and event management
  • Communication skills and ability to work collaboratively
  • Organized, reliable and professional manner
  • Skilled in use of Microsoft Office, specifically: Excel, PowerPoint, Word
  • Passion for Philadelphia and the five-county region

Educational Requirements

  • B.A. or B.S.

If interested in this position, please send a cover letter, resume and salary requirements to jobs@visitphilly.com.

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Visit Philadelphia® is an Equal Opportunity Employer that encourages candidates of all backgrounds to apply for each position and internship.

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